The deadline to submit an abstract for the Nordic meeting is the 15th of April, 2018 at 23.59 PM. Any abstracts still in draft status at that time will not be considered. No late submissions will be accepted. Notice of accepted abstract is given in early May
Abstracts may be submitted for Poster or Paper presentation formats (please see complete details in the section below).
All abstracts must consist of original work. Abstracts submitted to other meetings or that have been previously published should not be submitted and will not be considered.
All research, results, and conclusions must be final at the time of submission. Abstracts that are preliminary in nature will not be considered.
Case reports may be submitted, but the abstract should clearly describe the uniqueness of the case and how it addresses critical knowledge gaps in the field.
There is no limitation on the number of submissions, but authors are asked to use discretion because submitting multiple abstracts is likely to create scheduling problems.
Accepted abstracts may be scheduled at any time during the meeting at the discretion of the Program Chair.
By submitting, authors commit to be available to present on the date and time they are assigned.
All submissions will be peer reviewed by three independent persons in the Scientific Committee. The Scientific Committee Chair will make the final decision on all submissions.
Accepted abstracts must be presented by the designated presenting author or by their representative (the submitting author must formally communicate any changes in the presenting author to the chair of the Scientific Committee, professor Aniko Bartfai, aniko.bartfai@ki.se).
Presenters and any authors who will attend the meeting must register for the meeting and pay the appropriate fee before attending the meeting.
Instructions and Guidelines for the Abstract Submission
Abstract submission for oral and poster communications is exclusively handled using the online abstract submission form. Please fill in all the fields included in the online form, including the selection of the topic (see the above list) for your submission.
Note that:
To avoid any confusion between the LAST and First author names, please enter all of them using the [LAST NAME First Name] order and case format. A maximum of three affiliations per author is allowed. In case of multiple affiliations, use a slash (/) to separate them in the “Affiliation” field. The lead presenter for each abstract must be registered for the conference in order for their abstract to be considered. Successfully submitted abstracts will be acknowledged with an electronic receipt sent via email to the author.
Abstracts will be published exactly as submitted. Please proofread carefully before finalizing your submission. Once the submission deadline has passed, we will be unable to accommodate any requests for corrections to typos or other entry errors made by the author during submission.
Abstract Size and Format Instruction
The title must not exceed 150 characters (spaces included). The text (body) of the abstract must not exceed 300 words. Abstracts must include the following sections: Introduction, Methods, Results, Conclusions, and Grant Support. Tables and graphics are not allowed. The abstract must be submitted in English.
Agreements
Submitting authors will be required to share the rights attached to their contribution with the Nordic meeting conference organizers in order to have it included in the book of abstracts accessible to all conference registrants. In addition, at least one author of each contribution must attend the meeting and will be asked to be present at the time of presentation either oral or poster.
Speakers Overview
All presentations will be reviewed and then uploaded to the computer in the IT room of the Clarion Sign Hotel. Speakers will not be able to use their personal computers to run their presentations.
Please adhere to the following guidelines when preparing your presentation to ensure that it will work at the conference.
Presentation Creation
Your presentation should be prepared in Microsoft PowerPoint, using versions 2010 or newer. In general, it is better to use pptx format. Try to avoid the use of non-standard Windows fonts or language-specific fonts. Use high-contrast colors (light text on dark background, or vice versa). Your presentation should use landscape orientation on 4:3. 16:9 presentations will not display correctly. Save your presentation on a USB memory stick, and as a backup, save the presentation to a second USB memory stick or a laptop. Bring these materials with you to the IT room.
Pictures and Video
Save the pictures you want to use as a .JPG or .PNG and set compression quality to medium or high. Avoid saving your pictures as .TIF files, especially in Mac presentations. .AVI, .WMV, .MPG or .MOV are the only acceptable video formats. Save the pictures and videos used in your presentation separately on a USB memory stick. Remember to respect authors’ rights and standard anonymity principles.
Apple/Mac
Please save your presentation as .PPTX (use PowerPoint 2010 or newer, as it will offer better compatibility with IDMC-11 technology). Mac PowerPoint presentation should use pictures in .JPG or .PNG format, not .TIF or .PICT. Do not include images copied and pasted from another application. Instead, use the “Insert image from a file” function in PowerPoint when importing .JPG or .PNG images into your presentation. Use universal fonts and not those specific to the Mac. Please use Windows fonts, such as Arial, Calibri, Times New Roman and Symbol. Check your Mac presentation on a Windows-operated computer to make sure that your presentation looks presentable on Windows computers
Poster information
Please prepare your poster as indicated below:
Poster presentations must not exceed 84 cm x 119 cm (A0) (33″ wide by 47″ high). Standard push pins for mounting posters will be available in the Clarion Sign poster session room. Posters should be presented in English and include the following sections: Introduction, Methods, Results, Conclusions, and Grant Support.
The poster session will be held in the lunch area, entrance floor at the Clarion Sign Hotel.
Poster viewing is scheduled during the coffee break in the afternoon on Wednesday and Thursday. Presenters are expected to be at their posters at the times indicated in the program.
Ready to submit?